S & S Party Rentals: Rental Agreement
Weather: Client understands that tent are temporary structures designed to provide limited protection from weather conditions, primarily sun and rain; however there may be situations, particularly those involving strong winds and lightning, in which tents will not provide protection and may even be damaged or blown over. Evacuation of tents to avoid possibly injury is recommended when severe weather threatens the area where the tent is erected. People must leave the tents and not seek shelter in tents during such conditions.
Because it may be difficult to determine if the weather is severe enough to necessitate evacuation, it is best to err on the side of caution. In other words, if in doubt, evacuate. The client understands that it is client's responsibility to be aware of changing weather conditions and to exercise its best judgement with regard to the evacuation of the tents. Client should become thoroughly familiar with evacuation procedures. The S & S Party Rentals emergency support telephone number is also available to provide assistance to clients. Client agrees that in the event of a predicted or actual storm or excessive winds, S & S may dismantle any equipment that has been installed to ensure safety of all involved.
Site Preparation: Please be sure your site is ready (i.e. lawns mowed, vehicles out of the way etc.) before the crew arrives.
Delivery/Pickup Service: Delivery service are included on all orders regardless of size. Additional delivery charges may accrue for deliveries 25 miles outside the greater Toledo area.
All items will be delivered and picked up at a designated location. The client should be available to count all items upon delivery and pickup, otherwise, the counts will be considered accurate. Orders are typically delivered 1-3 days in advance of your event while pickups occur 1-2 days following your event. You may request AM (8-12) or PM (12-4) delivery or pickup service. Responsibility for equipment remains with the client from the time of delivery to the time of pickup. Please be sure all equipment is secured when not in use and protected from the weather.
Damage Waiver: For security against damaged items, a non-refundable damage waiver of 8% will be added to all Event orders.
Cleanup/Preparation For Pickup: All floral arrangements, trash, and decorations of any kind should be removed from tent before scheduled pickup time. Client assumes responsibility for all damages caused by decorations. Please be aware that some decorations can cause a permanent station on the tent, linen, and other rental items. Please ask if you are unsure to avoid the cost of damages. Decorations must not affect the structural integrity of the tent.
Linen: Linens should be returned food and particle-free and be shaken out and put into laundry bags provided. Linens that are returned with burns, holes, tears, or are permanently stained due to negligence will be billed at replacement cost.
Indemnification and Defense: Client agrees that if legal proceedings are brought against S & S Party Rentals for compensation for personal injuries or property damage arising out of the event, client will indemnify S & S Party Rentals and its employees except for claims out of negligence, gross negligence, or willful acts or omissions of S & S Party Rentals, its agents, servants, or employees.
Additional charges may apply if:
The site is not ready or accessible when the crew arrives.
The tent and rented equipment is not ready for prearranged pickup.
Delivery or pickups is from any location other than ground level (upstairs or downstairs).
Customer requires pickups before or after normal business hours.
Site requires custom tent installation (i.e. on asphalt, decks, immovable obstructions, etc).
Be sure all equipment is returned according to these TERMS AND CONDITIONS. The client is solely responsible for any additional charges incurred as a result of failure to meet these conditions. All collection fees, attorney fees, court costs, or any expense involved in the collection of rental charges will be the non prevailing party's responsibility. I have read and agree to the above TERMS AND CONDITIONS and acknowledge receipt of same.